Mileage Options
The mileage options here determine how you want to gather mileage information and where it displays.
Mileage In/Out
Use Mileage Out Only
Only the mileage out - the mileage after all services have been performed - displays on the Vehicle Tab of the Edit Vehicle window.
You would then be able to select when to prompt for the mileage when opening a new estimate or repair order or when finalizing the repair order. If this option is turned on, and the person preparing the repair order does not readily have the vehicle mileage, the tendency is to put in an incorrect number. It is best to decide when the VIN number would be collected, either when opening the repair order or closing and select one or the other.
The first example is when the option Leave Mileage blank is selected and the second example is when the option Keep current vehicle Mileage is selected.
Use Mileage In/Out
The system displays two separate mileage fields for the vehicle: one for in and one for out. The mileage when the vehicle came in and the mileage when the vehicle was picked up.
When Opening New Repair Orders/Estimates
Prompt for Mileage in When Opening New Repair Order/Estimate - When this option is selected, an input box would appear prompting for the mileage of the vehicle when a new repair order or estimate is opened.
- Leave Mileage in Blank - the Previous Mileage will be displayed but the entry field will be left blank.
- Keep Current Vehicle Mileage - the Previous Mileage will be displayed and will also be defaulted in the mileage field.
When Finalizing Repair Orders
Prompt for mileage out when closing Repair Order - When this option is selected, an input box would appear prompting for the mileage of the vehicle when finalizing the repair order.
- Leave Mileage Out Blank - the Previous Mileage will be displayed but the entry field will be left blank.
- Keep Current Vehicle Mileage - the Previous Mileage will be displayed and will also be defaulted in the mileage field.
Warn if No Mileage
Select No if you don't want to the system to warn if the mileage was left blank.
Select Yes if you want the system to warn if the mileage was left blank but will still continue.
Select Require if you want the system to not only warn if the mileage was left blank but not allow the user to continue without entering the mileage.
Printing Repair Orders/Estimates
This option is only available when selecting the option Use Mileage In/Out.
You can select the option Print Mileage In/Out in vehicle information and/or the option Print mileage In/Out in body of document.
The following example is when both options are selected.
The next example is when neither option is selected. In the vehicle information, only the mileage out is printed.
