Posting Receipts

To post receipts, you need to receive the parts in Inventory, then post the receipts.

TIP: If you are receiving many parts or use the Accounts Payable module, you may want to auto-post invoices in P. O. Management .

Receiving Parts

Complete these steps:

Click the Post Receipts button in the Inventory toolbar .
Enter the part number or a portion of the part number and click Search Inv or press Enter.
R.O. Writer searches inventory for a matching record.

NOTE: You can also search by Alternate number by checking the Alternate Number box.

In the search results, double-click the desired part. The Post Parts Receipts window opens.

The Post Parts Receipts window.

The information in the Current Statistics section is meant for review and cannot be changed.

The following table describes the Current Statistics section.
Setting	Description
Avg Cost	The average cost of all parts that are currently on hand. For example, if there are two on hand when One part was purchased at $1.00 The other part was purchased at $2.00. Then, the average cost would be $1.50.
On-Hand	The current quantity on hand (not including the quantity committed on repair orders).
Primary Vendor Cost	The cost of the part the last time it was purchased from the primary vendor.
Core	The current core cost if the part has one.
Current Price	The current retail price being charged to customers.
Supplier	The primary vendor.

You must enter the information in the New Statistics section.

The following table describes the New Statistics section.
Setting	Description
Received	The number of parts that have been purchased.
New Cost	The actual cost of the parts that have just been purchased.
New Core	The new core cost.
New Avg. Cost	The new average cost of all purchases of this part (system calculated).
Supplier	The vendor who supplied the parts. The default is the primary vendor selected in Inventory. If this part was purchased from a different vendor, select the correct vendor from the list. The new supplier is entered as the second supplier automatically in Inventory when the receipt is posted. If Prompt to Change Primary Suppliers When Posting P.O. is checked in the PO Transfer and Other Parts Options Configuration setting, you are prompted to see if you want to make the new supplier the primary supplier for this part. Click Yes to make the new supplier the primary vendor; the old primary vendor is moved to the second supplier. Click No and the new supplier is entered as the second supplier automatically.

You must select the information in the Pricing Adjustment section; it determines how pricing levels are adjusted for this transaction.

The following table describes the Pricing Adjustment section.
Setting	Description
Adjust Based on New Avg. Cost	Pricing levels are recalculated based on the new Average Cost and the default pricing method set up for inventory pricing.
Adjust Based on New Cost	Pricing levels are recalculated based on the New Cost and the default pricing method set up for inventory pricing.
Do Not Adjust Pricing	The pricing levels are not adjusted. Select this option if prices are manually adjusted.