Oil Stickers

Configuration menu > Oil Sticker

R.O. Writer can print stickers for windshields that show when the next oil change should occur. Oil stickers require a special label printer; the Zebra TLP 2824 is recommended.

To configure oil sticker printing, you need to

  1. Design the oil sticker
  2. Mark the labor operations and Smart Jobs that need to print oil stickers

NOTE: Oil sticker printing is set on the labor operations for oil changes in Configuration not on the part in Inventory.

When a labor operation or Smart Job is configured to print oil stickers is added to a ticket:

Designing the Oil Sticker

Click Configuration menu > Oil Sticker. The Oil Sticker Configuration window opens.

Item Description

Shop Information

The shop information appears at the top of the label. You can

  • Enter your shop name, address, and phone information in the fields provided.
  • Click the Copy button to insert the shop information contained in your license information. Your license information is what appears at the top of printed estimates, repair orders, and work order.
  • Click the Reset button to replace the shop information with the factory default information. Use this option only under the direction of R.O. Writer Technical Support.

Comment and Position

The oil sticker will print the text you enter in the Comment field in the location you select in the Position dropdown list.

It is common to print something like "Your Next Visit is Due" at the top or your company's slogan at the bottom.

Prompting

These settings determine if and when you are prompted to print an oil sticker:

  • Never Print - Oil stickers never print even if specified in the labor operation or Smart Job.
  • Prompt Before Printing - During finalize, the Print Oil Sticker popup window opens. You can modify the text on the sticker before printing.
  • Always Print - The oil sticker prints as designed automatically. You cannot modify text on the sticker before printing.

This setting takes effect, when a labor operation that is

Margin Adjust

You have the ability to adjust the margin when printing oil stickers. Enter a value between -100 and +100 to adjust the margin. See examples below:

-10 Margin

0 Margin

10 Margin

Print Next Service Due

Select this option to print the Next Service Date on the sticker.

You can enter the default number of months and miles.

If the defaults are left blank, the months and miles will be 0 and you are prompted to enter the months and miles printing an oil sticker.

Print Last Serviced Date Select this option to print the current date and mileage on the oil sticker.
Test Click this button to print a test sticker at the printer.
Print Options

When selected, prints the respective text on the oil sticker. If the checkbox is not selected, that text will not print on the oil sticker.

In addition, checking the Small Font checkbox will print the text in a smaller font size and when not selected, will print the text in a medium font size.

Orientation

These options adjust the text vertically or horizontally.

  • Portrait initial values:
    • Margin adjust = -60
    • Top margin=40
  • Landscape initial values:
    • Margin adjust = -50
    • Top margin=80
  • Default landscape initial values:
    • Margin adjust = -10
    • Top margin=-20
Rotate or UnRotate 180 degree rotation Default: Rotate
Darkness

The darkness settings are as follows:

  • 0 = light
  • 7 = medium
  • 10 = default

  • 15 = darkest (recommended)
Top Margin This is used to move text up and down in the respective style.

Configuring Labor Operations to Print Oil Stickers

  1. In the Configuration module, click Configuration menu > Labor > Operations.
  2. Select the Category that contains the labor operations that you want to print oil stickers.
  3. Select the Operation.
  4. Check the Oil Sticker checkbox.

  5. The Enter the Oil Type window appears. Enter a description of the oil you want to appear on the oil sticker.
    This description appears in the Oil Type field on the window that opens when the system begins printing an oil sticker.
  6. Click OK.
    If Oil Type is left blank, the Oil Type field appears red when printing oil stickers and you need to enter it manually.

Configuring Smart Jobs to Print Oil Stickers

If Smart Jobs are used for oil changes, you need to configure those jobs as well.

  1. Click the Configuration menu > Labor > Smart Jobs.
  2. Select the appropriate Job Category that you created for oil changes.

  3. Click on the appropriate Smart Job and click the Edit button. The Edit Smart Jobs screen for the selected Job Category opens.
  4. At the bottom left of the screen, check the Oil Sticker checkbox. The Enter the Oil Type appears immediately.
  5. The Enter the Oil Type window appears. Enter a description of the oil you want to appear on the oil sticker.

  6. This description appears in the Oil Type field on the Print Oil Sticker window that opens when the system begins printing an oil sticker.
    If Oil Type is left blank, the Oil Type field appears red when printing oil stickers. At this point, you can enter a description manually.

Printing Oil Stickers

R.O. Writer can print stickers for windshields that indicate when the current oil chance occurred or the next oil change should occur.

Configuring an oil sticker to print after the oil change service is completed is basically a three-step process:

  1. Configure the oil sticker itself; this includes whether or not you are prompted to print an oil sticker after finalizing the repair order.
  2. Check the Oil Sticker option on labor operations and Smart Jobs that need oil stickers printed.
  3. Add one of the labor operations or Smart Jobs that needs an oil sticker printed to a ticket.

Automatic Sticker Printing

Complete these steps:

  1. Start a new repair order or a new estimate.
  2. Add Smart Job or labor operation that is configured to print oil stickers.
  3. The description of the labor operation includes two additional lines indicating that an oil sticker is required:

  1. When the repair order, work order or estimate is printed, one of two things happens (depending on the settings in Configuration):
  1. When the repair order and sticker are printed, the text on the repair order or on the finalized ticket for that labor operation displays "Oil Sticker Printed" instead of "Oil Sticker Required".

Manual Sticker Printing

Stickers may also be printed manually at any time via the Print Sticker button on the Other Information tab.

The Print Oil Sticker popup window opens.

Print Oil Sticker Window

The Print Oil Sticker pop-up window opens when you

What appears on this window depends on the oil sticker configuration. Some items can be changed and some cannot.

When the data is as you want it to appear on the sticker, click OK to print the sticker.

Current Service Date

If the Print Last Serviced Date/Mileage option is selected, the Current Mileage (from the vehicle record) and the Current Date prints on the oil sticker. You can edit the

Next Service Date

If the Print Next Service Due Date/Mileage is selected, the Current Mileage (from the vehicle record) and the Current Date prints on the oil sticker. You can edit the

You can also enter the number of Add Miles and Months:

Oil Type

If the Oil Type was left blank in oil sticker configuration, the Oil Type field is red. You can type in a value before printing.