Employee Time Clock

The Time Clock is similar to a physical time clock where your employees punch in and punch out. Tracking time in this way helps you measure the efficiency of operations in your shop each day.

Accessing the Time Clock

Click the Quick Functions menu > Time Clock (CTRL + J). The Time Clock window displays a list of all employees (including technicians) and their current status.

Only active employees and technicians appear in the list. Inactive employees and technicians do not appear in this list.

To expand the window, click on the lower right corner and drag outward until the window is the desired size.

NOTE: If a password has been established for an employee, the password prompt appears. He or she must enter the correct password to proceed.

To Punch Out

When an employee is clocked in, select the employee name and click the appropriate Punch Out button. A prompt appears asking you to confirm the clock out and type.

Click Yes and the employee is clocked out.

To Punch In

When an employee is clocked out, click the Punch In button. A prompt appears asking you to confirm the clock in and type.

Click Yes and the employee is clocked in.

To Adjust Punch In/Out Times

If there is an error or mistake in the Time Clock you can edit punch ins and outs by clicking the Edit Time Cards button.

Punch Out Reasons

You can set the Time Clock to show punch out reasons on the punch out buttons in Configuration.

When the Require a Clock Out Reason setting (Configuration > File menu > General Options > Miscellaneous section) is selected, the Punch Out buttons include a reason.

These reasons appear in the Reason columns on the Employee Time Sheet Report.

When Require a Clock Out Reason is NOT selected, reasons do not appear on the Punch Out buttons.

NOTE: If a password has been established for an employee, the password prompt appears. He or she must enter the correct password to proceed.

Prompt to Punch Out All Employees During End of Day

End of Day Processing runs at the end of every day. All employees should be clocked out. You can configure the end of day process to prompt you to clock out all employees.

To Set End of Day to Prompt During End of Day

Complete these steps:

1. Open the Configuration module.
2. Click File menu > General Options > Miscellaneous section.
3. Check Automatically Check Out Employees During End of Day.

   

4. Click OK to save the change.

Adjusting the Computer's Time and Date

The time displayed on the time clock is taken from the computer’s date and time. It may be necessary to reset the computer’s date and time to have the Time Clock function properly.

To Adjust the Computer's Time and Date

Complete these steps:

1. The computer’s time is displayed in the bottom right corner of the computer screen. Hover the mouse over the time and the date.

2. Double-click on this area. The computer's clock appears.

3. Click the Change Date and Time Settings link.
4. On the Date and Time tab, adjust the time.

5. Click OK, then OK.

Time Reporting

The date, time, and status of all punch-ins and punch-outs are recorded. This information is available and tracking on the following reports:

• Employee Time Sheet
• Labor Summary Report
• Labor Summary Report by Pay Date
• Sublet Summary Reports
• Shop Performance Report