Tire Group for Tire Parts

Tires are a special kind of part. Certain taxes, fees, and information apply only to tires. R.O. Writer enables you to create one parts department group specifically for tires. This is the tire group.

Tire parts in the tire group have:


Keep the following in mind when creating the tire group:

Creating the Tire Group

Parts in the tire group are controlled by the tire group settings and those settings apply only to tires. Therefore, the tire group should include only tires and NOT any other kind of part.

The tire group is a grouping of other parts departments that contain tires. You may want to review the parts departments that include tire parts before you add those departments to the tire group. For example, you wouldn't want to manage windshield wipers the same way you manage tires, so verify that the parts departments you add to the tire group do not include windshield wipers.

To Create the Tire Group

NOTE: Before you create the Tire Group, you may want to check which parts are included in your parts departments.

Complete these steps:

  1. In the Configuration module, click Configuration menu > Parts > Parts Department Groups.
  2. On the Departments Group window, either
    • Click the Add button to create a new parts department group.
    • Select an existing parts department group from the dropdown list.
  3. Select the Tire Group option. The tire group options appear.
    • If you do not see this option on the window, a tire group already exists. Scroll through the dropdown list to find it.

The tire group showing the tire group options active.

  1. Enter Fee 1 and Fee 2 according to your business needs.
  2. Complete the Tire Group Options.
  3. At the bottom of the window, add the departments that include the parts you want in the tire group.
    These parts departments should include only tires.

    The parts departments included in the tire group.

  4. Click Save to create the tire group.

Tire Group Options

The tire group showing the tire group options active.

The following table describes the tire group options.
Option Description
DOT Required

Check this box to require that a DOT number is entered for each tire.

  • Tire parts on tickets will appear red.
  • The Tire Info button on the Edit Parts window is red until all DOT numbers are entered.
Charge F.E.T.

Check Charge F.E.T. if the inventory records in this group include any F.E.T. tires. When checked, all parts in the tire group have a Charge F.E.T. box that is checked and disabled on the Tire Information tab of the inventory record.

The FET area on the Tire Information tab in Inventory.

Do NOT check this item if you plan to set up the F.E.T. charge as a part.


Check Taxable to make F.E.T. amounts taxable.

In Other Taxes and Fees, R.O. Writer uses Taxable Fee 4.


Check Non-Taxable to make F.E.T. amounts non-taxable.

In Other Taxes and Fees, R.O. Writer uses Non-Taxable Fee 5.

The Tire Group in Tire Quote

Tire Quote includes only the tires in the tire group. When you configure the interface for tire suppliers, you must select a Default Department.

The Default Department dropdown list.

The Default Department dropdown list contains all parts departments; however, you must select a parts department that is in the tire group. Otherwise, the supplier’s tires will not appear in the search results.

Reviewing Parts Departments Before Creating the Tire Group

Before creating the tire group, we recommend that you review which parts are in the parts departments you want to include in the tire parts group. The fastest way to do this is to run an Inventory List report for each parts department that contains tires.

To Run an Inventory List

Complete these steps:

  1. Open the Inventory module.
  2. Click the Reports button The Reports button in the toolbar..
  3. In the Inventory Reports list, select the Inventory List.
  4. In the Department dropdown list, select the parts department whose parts you want to review.

The Inventory List report selected with the Department dropdown list expanded.

  1. Select the other options as applicable.
  2. Click Print.
  3. On the Printing Options window, select Screen and click OK. The print preview window opens displaying the parts in the selected parts department.
  4. Click CTRL + F and search for parts that you may want to check on.

The Inventory List for a tire department with the Find text window opened.

You can also print the list and review it thoroughly.

Reviewing Parts in an Existing Tire Group

If the tire group already exists, you can run an Inventory List report by the tire parts department group.

The Inventory List selected with the tire group selected in the Department Group dropdown list.

When the report is run,

The Inventory List for the tire group.

Checking Tires Group Tires in Inventory

Tires in the tire group

A tire part in the tire group open on the Inventory window.

Managing Fees through the Tire Group

Every part record has an Other Information Section on the Other Information tab where you set fees for parts. The fees entered here apply only to the individual part.

The Other Information section and Update Fees button circled.

For tires in the tire group, it is best to manage these fees with the tire group settings on the Department Groups window in Configuration.

Fee information for the tire group on the Department Groups window.

To Change Fees for All Tires in the Tire Group

Complete these steps:

  1. Open the tire group in Configuration.
  2. On the Department Groups window, enter the new fee information, and click the Update Fees in Inv buttonthe Update Fees in Inv button at the bottom of the window.
  3. All tires in the tire group are updated with the new fees.

NOTE: F.E.T. fees are not managed this way. If Charge F.E.T. is selected in the tire group, you enter the specific charge on each tire individually.

Deleting the Tire Group

You cannot delete the tire group, but you can make it inactive by selecting the Inactive option on the Department Groups window.

The Active and Inactive options for the tire group on the Department Groups window.

Inactive tire groups:

After the tire group has been inactivated, the Tire Group option is active for new parts department groups.

At the group level, the only difference between an active and inactive tire group is that you

Inactive Tire Group Parts

Inactivating the tire group has no impact on the parts in the inactive tire group.

Setting up F.E.T. as a Part

Instead of using the Charge FET option in the tire group, you can create a part for F.E.T.. Then, link each F.E.T. tire to the F.E.T. part.

When that tire part is added to a ticket, the F.E.T. tax is added with it automatically.

NOTE: If you choose this method, do NOT check the Charge F.E.T. box in the tire group because you are not using it and you don't want to risk taxing a tax.

The Charge FET box not checked for the tire group.

In Inventory, click the Inventory button and select Inventory Entry. Enter "FET" as a part number.

You can also set up an F.E.T. part for each F.E.T. amount such as "FET10 ($10.00)", "FET15 ($15.00)", or" FET20 ($20.00)".

Average Cost is updated as F.E.T. fees are received and sold just as the parts do. Average Cost shows a value of all tires on hand that include an F.E.T.

The retail price should always be adjusted to match the average cost to ensure the customer is charged correctly.

The part should be Stock so that it

Select the No Smart Pricing checkbox on the Other Information tab.

The tire disposal fee should be set up as an amount or percentage that can be added to the F.E.T. itself.

You may want to also set up a separate parts department that can be added to the tire group for reporting purposes, but the parts department should not update the fees from the tire group.

Edit each tire in inventory that requires an F.E.T.

When a tire is purchased that includes an F.E.T. fee, both the tire and the F.E.T. should be added to the AP invoice.

When the tire is sold, the F.E.T. part is automatically added when the tire is posted to the ticket.

The FET part in the Jobs section of the Parts/Labor tab with the other tire parts.

A Part Audit Trail Report can be printed to screen by selecting the tire group. The report shows the number of F.E.T. parts received and sold.

F.E.T. is also included in the Parts Stock Value Report and the Parts Stock Value Detail Report. The Stock Value reports can be printed for the tire group only and the F.E.T. fee is part of the tire value.