Configuring Electronic Ordering Interfaces for Suppliers

Configuration menu > Parts > Suppliers > Electronic Ordering Interfaces section

R.O. Writer has built custom electronic interfaces that you set up in the Electronic Ordering Interfaces section:

Smart eCat	Tire Quote	Unique Interface
ACDelco WIP Auto Value Bumper to Bumper Motorcraft eCounter NAPA PROLink Transtar TurboParts	ATD Connect Carroll Tires National Tire Warehouse	ACDelco WISEConnect Nexpart WORLDPAC Epicor
See Using Online Catalogs	See Tire Quote

Configuring Electronic Interfaces

The process is essentially the same for all suppliers; what changes are the login and interface credentials for each supplier. The instructions in this section describe the basic process. Then, each supplier has its own section on this page that describes the interface options specific to that supplier.

Each supplier has different login credentials and you must obtain them from the supplier. R.O. Writer cannot supply you with this information and R.O. Writer cannot contact parts suppliers on behalf of our customers.

Complete these steps:

1. On the Suppliers window, select a Supplier in the dropdown list at the top of the window.

2. In the Electronic Ordering Interfaces section, click the Add or Edit buttons.

   

   Item	Description
   White box	This is where electronic ordering interfaces that have been set up for the supplier appear. To edit an electronic interface, select the name here and click the Edit button.
   Set Coverage File Download Options	Click to set up the coverage file download for the supplier. See Coverages Tab in Smart eCat.
   Delete	Click to delete an electronic ordering interface selected in the white box.
   Edit	Click to edit an electronic ordering interface selected in the white box.
   Add	Click to add an electronic ordering interface.

   NOTE: You save the details of the electronic interface when you click Save on the Suppliers window.

3. The Electronic Ordering window opens displaying the available supplier interfaces at the top.
4. Select the supplier interface at the top of the window. The interface options for that supplier appear in the bottom of the window.



5. Type in the Interface Name you want to use. This is the name that appears in the Electronic Ordering Interfaces section on the Suppliers window.
6. Complete the supplier's fields.
   • Most often, you need to enter an URL address, user name and password of some kind.
   • If the electronic interface requires more information, those fields appear when the supplier is selected.
7. Some suppliers have a Primary option that allows you to make the supplier primary.
8. Click Save.
9. This window closes and the Suppliers window appears with the Interface Name in the white box of the Electronic Interface section.

NOTE: You can configure multiple interfaces for one supplier. Smart eOrder displays multiple ordering locations for suppliers with more than one electronic ordering interface configured.

Common Options

These options appear for every supplier.

Option	Description
Login Credentials	All suppliers require you to enter a login ID and password, which you obtain from the supplier when you create your partnership. Most suppliers require to you login through a URL address; therefore all suppliers have a field for it. This field also has a Default URL button that auto-fills the default URL for you. Enter another URL only if it is different from the default. Some suppliers require more steps to connect than a simple URL and password; those instructions are provided in the section for each supplier.
Post to Accounts Payable Option	The Post Orders to Accounts Payable (AP) option is available for all suppliers. When selected for a supplier, The global AP setting for repair orders in Configuration menu > Parts > PO Transfer and Other Parts Options > Create A.P. Transaction When Posting P.O. is overridden. If you are using the R.O. Writer AP module, R.O. Writer prompts you to post the ordered parts to an AP invoice as part of the ordering process whenever and wherever you order parts from this supplier, including eOrder and Smart eOrder/Smart eCat, Smart eJob, and Smart eOrder. If you are not using the R.O. Writer AP module, a confirmation number is posted to the Invoice # field on the Edit Parts window for each part ordered.

Setting up an IAP/EZConnect Supplier

eOrder passes information through our data partner Internet Auto Parts (IAP). Currently, IAP works with several large aftermarket parts providers.

In addition to the login credentials, complete the following:

• Local - Select if this is a local supplier.
• Primary - Select if IAP is to be your primary supplier.
• Automatically download supplier lines - This is an additional download option you can select if desired.
• System type - Select the system type:
  

Setting up an AConneX Supplier

You will first need to call your local trading partner to activate your relationship. On the Suppliers window, select the AConneX supplier in the dropdown list.

In addition to the login credentials, complete the following:

Setting	Description
Account Number	Enter the account number. This field is case sensitive.
Seller Partner ID Number	You need to obtain the partner ID before you can enter it.
Primary	Select if this is your primary supplier. If selected, AConneX is the default supplier when you open eOrder.
Shipping Type	Enter the shipping type if required.
Create Relationship	The Partner information needs to be set up before you can create the relationship.

You can access the AConneX settings from eOrder or Smart eCat Configuration.

To Obtain the Partner ID

You generate the ID on the AConneX Settings window. There are two ways to access this window: via eOrder or Smart eCat.

In eOrder	In the R.O. Writer main module, click the eOrder button in the Quick Launch toolbar. The Electronic Order Options window opens: Select your AConneX supplier in the dropdown list and click the Options button., then click the AConneX Settings button. The AConneX Settings window opens.
In Smart eCat	Select Smart eCat in the Quick Launch toolbar. Click the button and click the Connections tab > AConneX Settings button. The AConneX Settings window opens.

To obtain the ID, complete these steps on the AConneX Settings window:

1. Enter the Shop Name, User ID, address, phone, and contact information for your local trading partner.
2. Select the Log Transactions checkbox to track your orders. Logs are saved in the ROWriter directory in a text file named ACXTrackNum.log.
3. When you have entered all required information, click the Create New ID button. The AConneX Gateway Member Agreement opens.
4. When you have read the agreement, select the I confirm… box and click the I Accept button to continue.

5. The following message appears displaying the new Partner ID.

To Create the Relationship

1. Reopen the AConneX supplier, select the interface in the Electronic Ordering Interfaces section, and click the Edit button.

2. Click the Create Relationship button and click OK on the success message.
3. The Trading Relationship Status should now show Active.

4. If you select the Primary options, please note that AConneX Multiple Locations Support allows you to order from the primary store and if the primary store back orders the part from its sister store, the bill is still from the primary store.
5. Click the Save button to save and return to the Edit Supplier window.
6. After the connection is active, the AConneX Button appears next to the name. Click it to find additional electronic ordering integration partners.

Setting up a NAPA Supplier

After you receive the interface information from your NAPA partner, enter it on this window. When this interface is configured, you can order directly from NAPA PROLink.

In addition to the login credentials, enter the:

• Store ID
• TAMS Password
• Server Address
• PROLink Address (only if different from the Default; clicking the Default button restores the default address)
• Create a Shop Account button - Click to create a shop for the NAPA PROLink Interface in Smart eCat. Enter your shop information and click the Add Account button.

You can use one ship ID per store. If you enter the same ID for two stores, R.O. Writer gives you the option of deleting the existing account and replacing it with the new one.

• Add This Store to PROLink button - Click to add this store ID. Only one shop account may be created. If you have already created a shop account, a prompt appears asking if you want to delete the existing account and replace it with this one.
  • The Remove this store from PROLink button removes it.
  • The Remove all stores from PROLink button removes all stores you've added.

  *NAPA PROLink is only available in the United States at this time. Others should click the Use legacy NAPA catalog option on the above screen. NAPA PROLink will be available in all countries at some point. See NAPA Legacy Catalog.

• Check DC and Store for availability by default - Select if you wish to always check both each time you query parts.
• Primary - Select if this is your primary supplier.
• Order Directly from Distribution Center - Select only if you use the legacy eOrder and have approval from NAPA.

Setting up a Nexpart Supplier

After you receive the interface information from your Nexpart supplier, enter it on this window. When this interface is configured, you can order parts through the Nexpart interface.

In addition to the login credentials, complete the following:

• Primary - Select if this is your primary supplier.
• Shipping Type - Enter the shipping type if required.

Select Use Supplier Provided Catalog Coverage File to use only the supplier provided catalog coverage files instead of downloading the manufacturer’s line code; see Coverage File Download Options for more information.

Setting up a WISEConnect Supplier

After you receive the interface information from your WISEConnect supplier, enter them on this window. When this interface is configured, you can order directly from the WISEConnect interface.

In addition to the login credentials, complete the following:

• Primary - Select if IAP is your primary supplier.
• Shipping Type - Enter the shipping type if required.
• Use supplier provided catalog coverage file - Select to use only the supplier provided catalog coverage files instead of downloading the manufacturer’s line code; see Coverage File Download Options for more information.

Setting up a Bumper to Bumper or Auto Value Supplier

Bumper to Bumper and Auto Value Connections have separate installers in Smart eCat and you can use one or the other but not both.

After you receive the interface information from your Bumper to Bumper or Auto Value supplier, enter them on this window.

In addition to the login credentials, complete the following:

• Location of the Alliance Catalog installation - Select the location by typing it in, browsing via the button, clicking the Set to Default button.
• Customer Number - Enter your customer number.

If you attempt to assign Bumper to Bumper or Auto Value to another supplier, you are prompted to change the supplier:

Setting up a CARQUEST Supplier

NOTE: The CARQUEST interface does not work in eOrder. It is available only in Smart eCat and Smart eOrder.

After you receive the interface information from your CARQUEST supplier, enter it on this window.

In addition to the login credentials, complete the following:

• Billing Store - Select the store using the dropdown list. Click the Retrieve Stores button to get a list of stores in your local area.

Setting up an Autoi Supplier

NOTE: The Autoi method does not work in eOrder. It is only available in Smart eCat and Smart eOrder.

After you receive the interface information from your Autoi supplier, enter them on this window.

Enter the:

• Client ID - The login provided by your Federated representative.
• URL - Unless given a different URL by your Federated representative, use the default.
• XML Version - Select the XML version using the dropdown list.

Setting up a DST Supplier

There are three DST interfaces: Motorcraft eCounter, ACDelco WIP from DST, and TurboParts. You can set up an interface for each per supplier or one supplier with an interface for each depending on your business agreements.

After you receive the interface information from your DST supplier, enter it on this window.

In addition to the login credentials, complete the following:

• Primary - Select if this is your primary supplier.
• Shipping Type - Enter the shipping type if required.
• Web, XML, and Service URLs - Type these in only if you're using URLs different from the defaults. You can click the Set to Default URL button to restore the default.

Setting up Carroll Tire

The Carroll Tire Interface is a licensed feature. To check if you are licensed for it, click the Help menu > About > Display License Details button and verify that "Carroll Tire Interface" appears in the Licensed Options section.

Setting up Carroll Tire as an electronic ordering interface also allows you search for tires in Tire Quote.

After you receive the interface information from your Carroll Tire supplier, enter it on this window.

In addition to the login credentials, complete the following:

• Default Department - The default department needs to be the tire group.

For instructions about using Carroll Tire in Tire Quote, see Searching by Supplier.

Setting up ATD Connect

ATDConnect is a licensed feature. To check if you are licensed for it, click the Help menu > About > Display License Details button and verify that “American Tire Distributors” appears in the list of Licensed Options on the R.O. Writer License Details window.

ATDConnect operates in real time, which enables you to check the most current inventory at any time. In addition, it does not affect your inventory management at all. No information is added to your current inventory tables through this interface.

NOTE: ATDConnect replaces an older application named “American Tire Internet Update for R.O Writer” that was used to interface with ATD when no direct interface was available. If you are currently using this application, we highly recommend that you switch over to ATD Connect.

Setting up ATD Connect as an electronic ordering interface allows you search for tires in Tire Quote.

After you receive the interface information from your ATD supplier, enter it on this window.

In addition to the login credentials, complete the following:

• Location Number - Enter the location number
• Default Department - The default department needs to be the tire group.

For instructions about using ATD Connect in Tire Quote, see Searching by Supplier.

Setting up National Tire Warehouse

Setting up National Tire Warehouse as an electronic ordering interface also allows you search for and order tires in Tire Quote.

In addition to the login credentials, complete the following:

• Default Department - The default department needs to be the tire group.

For instructions about using National Tire Warehouse in Tire Quote, see Searching by Supplier.